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MAT Executive Council Meeting
June 12, 1996, 8:00 AM
District Office, MCLI Lab

Members Present
	Henrietta Harris, SMCC	              Patti Johnson, CGCC
	Jody LaBenz, DSSC		              Sue Tavakoli, DSSC
	Clay Goodman, EMCC		          Carol Wilson, RSCC
	Mary Rodes, RSCC		               James Moore, PC
	Raul Monreal, PVCC		              Ruth Romano, CGCC
	Bruce Dickson, MCC		               Sue Starrfield, SMCC
	Maridel Chase, GWCC		          Sharon Blanton, SCC
	Joe Ochap, EMCC			              Gail Mee, MCC
	Renee Rodgers-Barstack, DSSC	  Mary Lou Mosley, PVCC


Call To Order
President Harris called the meeting to order at 8:00 a.m.

MAT District Committee Reports

VISIONS, Maridel Chase
Maridel will follow up and report on the status of VISIONS at the August
meeting; Sue Tavakoli will check on the availability of VISIONS funds.

LCS Steering Team, Renee Rodgers-Barstack
See attached written report.

A question was asked regarding the May 8, 1996 LCS-ST Report.  The report 
stated that "Chairs (of the implementation teams) will need at least a 50 
percent time commitment for this task."  Will this 50 percent time commitment 
be required of the Chairs from the non-initial sites?  According to Ken 
Pollack, Project Manager, the answer is "yes".  The Chairs at the initial sites 
(PC and GCC) are expected to devote a full-time effort to the implementation of 
Apollo.  

Another discussion item was the placing of non-permanent people in key high
level LCS positions; pivotal roles with LCS ought to be carried by full-time
permanent MCCCD staff.  This may be a Dialogue with Chancellor topic and/or a
discussion item for the LCS-ST.  Also with the release of temporary employees
who have been working on Apollo back to campus -- who will carry on?  

Employee Benefit Advisory Committee (EBAC), Mary Lou Mosley
Mary Lou Mosley and Carl Couch volunteered to continue serving as MAT's
representatives to EBAC.  Their appointment will be finalized at the July
meeting.

EBAC is made up of two representatives from each employee group including CEC.
Diane Johns is the staff support person.  EBAC meets once a month to look at 
all benefits that affect employees across the board. In the past they have
identified new carriers for medical/dental care.  On the plan for consideration
this year are: developing financial planning seminars; going out to bid for 
long term care options; increasing the amount of compassionate leave one can 
donate; determining how increases in salary affects disability amounts.

Mary Lou was asked to be sure that one of MAT's options of returning up to six
days vacation buy back per year stays on EBAC's agenda.

MAT Standing Committee Reports
Dialogue With The Chancellor, Raul Monreal
See attached written report.

Professional Growth, Mary Lou Mosley
See attached written report.
	
	Funding		 			                             1995-96		 1996-97
	Sabbaticals			                               $ 90,000         $ 88,000 
	Tuition/Activities/Conferences	               $100,000		$120,000 
	Degree Stipend			       	                              0		 $  7,000
	TOTAL				                                   $190,000		$215,000

In the past $5,000 has been taken from the sabbatical funds  to pay for degree
stipends.  Any money not used for sabbaticals may be rolled over for use in
tuition/activities/conferences.

Based on the new funding which is an additional $25,000, sabbaticals will be
funded at $88,000 ($44,000 per 6 month period); tuition/activities/conferences 
will be funded at $120,000 ($60,000 per 6 month period); and $7,000 has been 
allocated for degree stipends which have been increased to $700 per degree.

It was suggested that MAT request that CFAC allow for carry over of all the
professional growth balance.  President Harris will contact Rufus Glasper.

Sabbaticals are funded at the Grade level, Step 1 plus statutory benefits
figured at 12.5 percent.  Flex benefits are not included.

Changes on the server will be made after the July 10, 1996 meeting.  The motion
to accept page  revisions will take place at that meeting.

Resources/By-Laws, Sharon Blanton
See attached written report.

All committee chairs were thanked for their leadership with a round of applause
and words of gratitude. 

Nominations and Awards, Sue Starrfield
See attached written report.

                 1996-1998 Cluster Representatives

Cluster		Representative	   	   Term Expires
	I		         Louise Gacioch			1997
			         Sue Starrfield			 1998
	II		         Bruce Dickson			 1997
			         Donna Preston			 1998
	III		         Gail Mee			        1997
			         Mary Lou Mosley		1998
	IV		         Patti Johnson			 1997
			         Alberto Sanchez		1998

Unit Representatives
According to the MAT By-Laws, all representatives are elected for a two year
term, including Presidents of campus MAT organizations.  Since some campuses
elected new Presidents, this will be an agenda item for the July meeting:  Two
year term commitments of unit representatives to the Executive Council. 

Officers
Officers will be elected at the July meeting.  It was suggested that we review
and rethink the role of President as more of a shared leadership role. Two
issues need to be addressed:  the lack of support to serve in leadership roles
and unclear definitions of responsibilities.

It was moved (GMee) and seconded (STavakoli) to investigate  support for the
1996-97 President. "Investigate support" means not just monetary support, but
what other kinds of support could be provided.   Motion Passed.  

The Review/Recommendations/Statistics committee will respond.  If financial
support is available, what is the revenue stream to continue; what other kinds
of support would be needed?  This will be an agenda item for the July 10, 1996
meeting.

Committee members continue in their roles until new committee members have been
assigned.  Committees do not cease to exist during transition times.

President Harris will facilitate the July meeting.

Meet and Confer Process
See attached written report.
Council members reviewed the meet and confer process as follows:

	Strengths included:				
	Everyone cooperated, stayed on task and followed the ground rules.
	Good teamwork
	Good dialogue with Dr. Waechter with everyone working toward common 
	   solutions
	Completed on time to get pay raise by July 1, 1996
	Having the formula of how much the district could really afford to give 
	   helped.
	Communicated with membership during the process
	Different layers of management all brought skills and worked together.
	Achieved forward movement on economic issues and clarification on 
	   policy issues language.
	Received additional funds for professional growth.
	Held ground in terms of not eliminating the meet and confer process.

	Challenges we face:
	Improve communication.
	Produce regular short updates by the committee for distribution to 
	   membership.
	Provide additional training on the meet and confer process to prepare 
	   our representatives for the negotiation process.
	Be able to take a much firmer stand behind our convictions; need some 
	   forceful advice; may need a professional advisor present or on 
	   contract.
	Improve the record keeping process;  President Harris developed a 
	   notebook of the process to pass on to the next President.
	It is important to look at other processes but not at the exclusion of 
	   other employee groups.
	Start immediately to meet and confer; do not delay the process.        
	Take care not to include other issues in the meet and confer process 
	   (MAT Study).
	Take into consideration the number of MAT employees that are no longer 
	   eligible for step increases.
	Clarify what may be discussed and may not be discussed during the 
	   process.
	Avoid getting caught up in the sense and perception of urgency that is 
	   put upon us by other parties involved.
	Keeping the good of the entire membership in the forefront of our minds 
	   is extremely important and is supported by the team approach.
	From the campus level the process is a mystery:  demystify it to the 
	   general membership and balance it against unrealistic expectations.   
	Strive for an open process by allowing campuses to feed into the 
	   process.
	Numerous things are converging on the MAT group at the same time:  the 
	   attempt to dispense with meet and confer; the MAT Study; technology 
	   leading how MAT will look in the future; the difficulty in 
	   recruiting leadership; apathetic MAT membership.  We shouldn't lose 
	   sight of what Dr. Waechter stated at the beginning of the year:  
	   with all the technology changes, MAT as we know it today is going to 
	   change and all the issues around MAT are going to change.  We
	   need to be proactive, involved now, and not play the victim.
	The big issues were not salary; they were vacation, respect, 
	   recognition, being kinder and gentler to each other as individuals, 
	   eliminating the cruelty among people and how they talk with each 
	   other.  We are some times are own worst critics of each other.
	Admit our strengths and challenges as we do with any of the jobs that 
	   are given to us.

	Recommendations and Plan of Action for Executive Council and Meet and 
	Confer Team:
	Provide support for our President to champion our causes at the 
	   district level.
	Meet before the budget is established; start immediately in July.
	Work for equity among employee groups (banked hours; support for 
	   officers, etc.).
	Prepare to respond to the MAT Study so we don't just react to what 
	   comes up.
	Improve the grass roots process:  unit representatives need to bring up 
	   issues immediately for input.
	Encourage more participation in the meet and confer dialogue throughout 
	   the year.
	Get the Review/Recommendations/Statistics committee going right away as 
	   well.
	They should have all policy manuals available and research information 
	   for the meet and confer team. 
	Communicate and document; carry over information from one year to 
	   another.
	Executive Council Committee Chairs need to turn in written reports to 
	   the secretary at each meeting to attach to minutes and send those 
	   reports to the secretary electronically to attach to the minutes.
	Provide a monthly communique from the meet and confer team to all 
	   membership.
	Do more strategic planning:  what do we want to do to better MAT 
	   instead of letting economic issues drive us:  strategically plan and 
	   strategically budget accordingly.
	Develop an agenda/plan for the Review/Recommendations/Statistics 
	   committee and have them work on the process with a view of the 
	   whole.
	Conduct all Council/committee meetings based on QQ tools and ground 
	   rules.
	Prepare a white paper on meet and confer to include the history of the 
	   process, what occurs and include it with the end of the year report. 
	Elimination of the meet and confer process for MAT is at the Board 
	   level;  MAT is not against a new process, but it needs to be a new 
	   process for all groups, not just MAT.
	Work more closely with the other employee groups; have committee chairs 
	   and officers meet with other employee group chairs and officers.
	Need an Executive Council representative to find out how the new policy
	   governance of the Board will impact our meet and confer process; 
	   what does policy governance mean?
	MAT needs to attend and participate in strategic conversations. 
	It is essential that the MAT President and/or designee make a 
	   presentation at each board meeting (highlighting accomplishments, 
	   redefining the role of president, etc.)

Copies of "TA"s (tentatively agreed) on MAT Policy Manual were distributed,
recapping the sections of the Manual to which both teams have "tentatively
agreed."  MAT policies may be addressed at any time not just during the meet 
and confer process.  Basically the team just cleaned up the language.  (See 
attached written report.) 

The Meet and Confer Team will meet to finalize their end of year report.
President Harris will forward the policy manual changes to Sharon Ramirez's
office as soon as possible.

MAT Study
A committee needs to get moving on this as soon as possible.   We can't ignore
the study and need to give our responses to the study quickly.

MAT needs to plan its future:  what we are going to do; what we want the MAT
group to look like in three years? in five years? in ten years?

As we move toward more teams and cross functional teams, MAT needs to take a
proactive position.  At the last meet and confer meeting Dr. Waechter brought 
up the  MAT Study again and proposed we begin to phase in the suggested 
changes.

There are several discussion issues here:  is it going to be phased in?  and at
what level is it going to be phased in?

It was moved (SStarrfield) and seconded (MChase) to establish an ad hoc
committee to work on our response to the MAT Study and to present a plan of
action to the Executive Council at the July meeting. Motion passed.  Gail Mee
will chair the committee; Bruce Dickson, Sharon Blanton, Patti Johnson, and 
Jody LaBenz will serve as committee members.

Treasurer's Report, Raul Monreal
See attached written report.
For the period July 1, 1995 - May 10, 1996
	Ending Savings Balance     $4,735.44
	Ending Checking Balance    $3,184.01
	Total			   $7,919.45

JLaBenz recommended that the report be revised to include the beginning fund
balance as of June 30, 1995, revenues/expenditures for the fiscal year and the
ending fund balance for June 30, 1996. It was also recommended that we 
resurrect the Finance Ad Hoc Committee report. Raul also submitted a Treasurer 
Summary:  Budget Process.  Raul will revise the Treasurer's report for the July 
meeting to include the recommended items. 

Agenda Items for the July 10 Council Meeting
*  Status of VISIONS Report/Funding, MChase/STavakoli
*  Appoint/Elect District Committee Representatives, Council
*  Status of Carry-over of Professional Growth Balance, HHarris
*  Approve Page Revisions/Changes for the Server, Council
*  Discussion of Two Year Terms for Unit Representatives, Council
*  Election of Officers, Council
*  Support for MAT President Report, Review/Recommendations/
       Statistics Committee
*  MAT Study Ad hoc Committee Report, GMee
*  Review of Revised Treasurer's Report, RMonreal
*  Create Distribution List for 1996-97 Executive Council
*  Set Council Calendar/Meeting Dates, Council

Adjournment
President Harris adjourned the meeting at 1 p.m. 

Respectfully submitted,

Renee Rodgers-Barstack
Secretary, MAT Executive Council

Next Meeting:  July 10, 1996
9:30 a.m.
Maricopa Room, DSSC

LCS Steering Team End of Year Report

Resources/By-Laws End of Year Report

Nominations and Awards End of Year Report

Meet & Confer End of Year Report

Professional Growth End of Year Report

Treasurer End of Year Report

Dialogue with the Chancellor End of Year Report