MCCCD MAT Executive Council LCS Steering Team Status Report June 12, 1996 Submitted by Renee Rodgers-Barstack Information from May 13 and May 20, 1996 LCS-ST Meetings LCS-ST Goal Statement The Maricopa County Community College District (MCCCD) will pilot the Learner Centered System (LCS) in April 1997. Major LCS Milestones May 15, 1996 Meeting with Chairs of Initial Sites' Implementation Teams June 3, 1996 Facilitated Functional Focus Groups begin meeting with Buzzeo; Analysis of Network consultant's report begins. Facilitated Functional Focus Groups will require the participation of Business Area Experts (BAEs) from each college. More BAEs will be required than in the Innovation Phase but the comitment will be only for a few days at a time. Nevertheless, there will be a need for colleges to expect key BAEs to be absent for short blocks of time over the summer and into the early fall. The Network and network infrastructure are not part of the LCS or the Apollo projects but the successful and timely installation of the network infrastructure is critical for the success of LCS and Apollo. June 13, 1996 Meeting with Chairs of Initial Sites Implementation Teams June 15, 1996 Space for college network infrastructure identified and committed for at least the initial sites. June 18, 1996 GCC and PC Presidents meet with Apollo Leadership. June 19/20, 1996 Kick-off Workshop for GCC and PC Implementation Team members June 26, 1996 Meeting with Chairs of all sites' Implementation Teams July 10, 1996 Implementation Planning Workshop I July 31, 1996 Implementation Planning Workshop II August 15, 1996 Initial sites' College Implementation Teams complete high-level college implementation plan (an outline of all the activities that must take place on the college for all Apollo-related activities). August 21, 1996 Implementation Planning and Evaluation Workshop September 3, 1996 Design and implementation tasks for the non-technical aspects (organization, people, process) of LCS begin on Initial sites. September 12, 1996 Implementation Planning and Design Training September 16-17, 1996 Design Training Workshop September 18, 1996 Buzzeo's Premier Customer Product Reviews begin September 26, 1996 Implementation Planning & Progress Evaluation Workshop October 17, 1996 Implementation Planning & Progress Evaluation Workshop November 14, 1996 Implementation Planning & Progress Evaluation Workshop November 15, 1996 Network infrastructure for initial sites installed and tested. December 5, 1996 Implementation Planning & Progress Evaluation Workshop January 2, 1997 First LCS modules from Buzzeo begin initial shakedown. April 1, 1997 First production modules installed on initial sites. Communication Many individuals perceive Apollo and LCS as technology focused and do not understand the time and effort being expended on change prior to installation of the equipment. Although technology is the easiest piece of the process to understand, a concerted effort must be made to communicate to the district that process, organizational change and people are as much a part of Apollo and LCS as the technology. White Papers: Eleven Critical Issues/Recommendations The following issues have surfaced as a result from the Context, Framework, and Innovation Phases of the LCS project. These issues have relevance at a District level and require executive approval prior to implementation of many LCS innovations. 1. Reevaluate Residency policy and its application across the District 2. Reevaluate financial aid determination policies and procedures to support standardized application across the district 3. Review transcript evaluation process to support consistent determination across the district 4. Reevaluate degree of college autonomy to provide consistent results to the Learner 5. Evaluate concept of single/common repository of MCCCD and Learner information 6. Provide access for Learners to a comprehensive district-wide listing of courses and programs offered by the MCCCD colleges 7. Provide access for Learners and employees to comprehensive district-wide information about class and event schedules 8. Review application of award and degree requirements to support consistency across district 9. Evaluate concept of single MCCCD transcript with individual colleges identified 10. Evaluate concept of Learner access to resources and services at all colleges 11. Evaluate concept of e-mail account for every Learner and employee Each issue has been analyzed by the LCS Innovation Team to identify the: objectives, impacts, gaps, risks, dependencies, action, time required, deadline, priority. Each recommendation is ready to be presented to and discussed with the appropriate MCCCD resources or teams. Upcoming Meeting Dates The next meetings will be held June 17 and June 24, 1996, at 1:30 p.m. in the Governing Board Room at the District Office.
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