MCCCD MAT Executive Council Meeting

Date: September 9, 1998

Time: 9:30am

Location: District Office - Maricopa Room

I. Call to Order and Introductions

Attendance

Guests Present:

• Sherrie Faulkner, Employee and Organizational Learning - DO

II. Approval of August 12, 1998 Minutes

Approved as presented.

III. Election Results - Review and Update MAT Exec. Council Members Information

See current list at www.sc.maricopa.edu/MCCCD/MAT/members.html

Rick reported that the results were sent to all MAT today:

• Cluster I Representative - Chrystle Hall
• Cluster II Representative - Emily Weinacker
• Cluster III Representative - Mary Lou Mosley
• Cluster IV Representative - Patti Johnson

IV. Guest - Employee and Organizational Learning Team (Pam Schuler, Emily Weinacker, Sherri Faulkner)

The EOLT is looking for input to determine if this is feasible with our current resources. They intend to take a holistic approach in developing a strategic plan to help employees. The immediate goal is to identify key strategic issues. Our suggestions included:

• stress reduction
• admin leave for other employees
• sabbatical type of renewal activity
• management training (leadership skills)
• technical projects should provide budget necessary for training

V. Officer Reports

1. President - Sharon Blanton - no report
2. President-Elect - Rick Sheets - no report
3. Past President - Shirley Green - absent
4. Treasurer - Janet Langley - The proper procedure for spending MAT funds is to prepare the OGF req. which is then forwarded to Sharon (MAT President) for approval, then to Janet (MAT Treasurer) for approval then Janet forwards it on to Sheila Duke, District Office Fiscal Agent for final req. approval. If over $1,000 the req. is then forwarded to Purchasing for. Mike Murphy completed audit. Desert Schools account was cleared out. OGF 910-700-915570-object code. $13,977.97 balance as of June 30, 1998. $13, 291.66 balance as of September 1, 1998. Janet will prepare blurb for dues collection. See audit report.
5. Secretary
6. Cluster I Representative - Chrystle Hall - no report
7. Cluster II Representative - Emily Weinacker - no report
8. Cluster III Representative - Mary Lou Mosley - no report
9. Cluster IV Representative - Patti Johnson - absent

V. MAT Committee Reports

1. Grievance/Collaborative Resolution - Sharon Blanton - Employee Alliance. Janet Langley will attend first meeting. Janet, Sharon and Jody will meet to discuss last years process and recommendations. Concerns were raised about the process and input.
2. Nominating/Awards - Rick Sheets - see election results above
3. Professional Growth - Emma Walters - have employees send A1 to unit reps. if they expect to receive a degree before the end of the fiscal year

   Professional Growth Activities/Tuition September 1998
   Fiscal Budget $163,000	Fiscal Year Balance $135,824
   Fall Budget $81,500	Fall Balance $54,324

   Awards
   June	$6,650
   July	$6,242
   August	$14,284
   September Eligible	$25,169

   Professional Growth Sabbaticals

    

   Fiscal Budget	$95,000

   Fall Budget	47,500

    

   Professional Growth Degree Stipends

   Fiscal Budget	$7,000

4. Dialog with the Chancellor - Shirley Green(absent) - Sharon Blanton - October 6th, 9am. , thoughts on change, transition of system with new Chancellor. What is his view of the individual accrediting of campuses versus entire district. Examples of how we might collaborate with each other, employee groups, colleges.
5. Resources/By-Laws - Emma Walters - haven't met yet, Chrystle will be added to committee.
6. Activity Planning - Ann Barrett (absent) - Rick and Angie - sample invitations distributed. Sharon will bring laptop and projector.

   Activity Committee - Reception Meeting  9-3-98
   

   1. Lisa Kirsch will provide Veggie-cheese-fruit cascade, California roll-ups, desert tray for $7.00 per person.  

   This is an acceptable amount. We did not get competing bids.
   
   

   2. The budget estimate turned in to Janet Langley will be
   
   

   Food    	$350 (50 people)

   Postage 	$ 16 (50 people)

   Misc.    	$ 50

           	$416
   
   

   3. The district office provided a list of 49 new hires.    One issue that we

   need to resolve is that PSA who have worked for the District and transfer to

   MAT are not on the list due to the way the computer must search for new hires.

   Ann will ask each college rep to try to provide the names of such people for

   their college.  Ann will also contact the PSA president for assistance.
   
   

   4. The site at the DO has been confirmed Tues.  Sept 29 3:30 - 5:00.
   
   

   5. All MAT Executive Council members have been invited and reminded for RSVP

           current count   yes - 11   No - 4
   
   

   6. Angie has a Lap Top we can use to display the Web Page. The DO does not have

   a projector although the lines are in place to access the internet.  Angie will

   check on projector at SMC.
   
   

   7. Rick has not yet received the mailing labels. He will follow up with George

   for an estimated date.  We are planning on having the labels in the mail Sept

   14 at the latest. With an RSVP date of Friday Sept. 25th.
   
   

   8. Rick will fax a copy of the invitation on Tues. Sept 8th for review.  We can

   add our comments at our next meeting.
   
   

   9. Ann will continue to collect the items for the packet and locate folders.

VI. District Committee Reports

1. Chancellor's Financial Advisory Council - Ann Barrett, Patti Johnson(absent)
2. Common Policies - Shirley Green (absent)
3. Employee Benefits Advisory Committee - Janet Langley, Sue Tavakoli - first meeting will be 9/14
4. Human Resources Commission - Cheryl Crutcher - no report
5. Women's Leadership Group - Jule Kuhn - no report

VII. Old Business

none

VII. New Business

1. Sue Tavakoli appointed member at large.
2. Angie Montano -Raised issue of number of hours that MAT are expected to work. Some MAT put in over 40 hours per week with no extra compensation or "comp time". Discussion surrounding issue - handled differently across departments, campuses, etc. at supervisor's discretion, not covered by policy manual. We are not covered by FLSA.

IX. Unit Reports

1. CGCC
2. Dist
3. EMCC
4. GCC
5. GWCC
6. MCC
7. PC
8. PVCC - writing mission for campus group, wants to be seen as a leadership group on the campus
9. RSCC
10. SCC
11. SMCC

X. Adjournment

Responsible for Content: Sharon Blanton Responsible for HTML: Sharon Blanton Last Modified on 9/17/98