MCCCD MAT Exec. Council Mtg. Minutes Archive: MAT Retreat, 7/8-7/9/98

Dates/Times:

Wed. July 8th 2:00pm through the dinner hour
Thurs. July 9th 8:30 am - 5:00pm

Draft Agenda:

Wed. July 8 2:00 Afternoon gathering and snack 2:30 Meeting (Chair: Shirley) Review mission and goals Review the objectives planned for 97/98 Review by-laws 4:30 Transition of Presidents 5:00 Social Hour (no host bar) 5:30 Dinner
Thurs. July 9 8:30 Continental breakfast 9:00 Meeting (Chair: Sharon) Committee reports (97/98) Establish new committees for 98/99 12:00 Lunch 1:00 Meeting resumes Set Objectives for 98/99 Use breakout groups as needed Establish budget and membership goals 4:00 Adjourn

MAT Executive Council - Annual Retreat -1998

Minutes: July 8th and 9th

Attending:
Sharon Blanton
Shirley Green
Raul Monreal
Jule Kuhn
Mary Frederick
Emma Walters
Ann Marie Kissel
Rene Willenkens
Ken Hart
Rodney Holmes
Rick Sheets
Angie Montano
Bill Mathis
Cheryl Crutcher
Ann Barrett

Review of major accomplishments for 97/98:
Development of Vision, Mission, Goals and Objectives for 97/98 at the 1997
Retreat

Successful organization of the first Annual MAT Spring Conference for all MAT
Employees Organization members

Change in wording in the MAT policy related to probation, non-renewal and
dismissal of MAT employees. The wording was reviewed and edited by the
college president's review committee. It was approved by the Governing Board
on June 29 for inclusion in the MAT policy manual.

Review of By-Laws

The changes recommended at the 1997 Retreat and submitted to the MAT Employee
Organization Members during the Fall 97 semester as stated in Article VII of
the By-Laws were directed to be written into the official By-Laws as follows:

Article II
The MAT Executive Council Vision, Mission and Goals as developed and edited in
1997 were added.
(See the MAT Website)

Article V Section 2
The members of the Executive Council will consist of no fewer than 16 and no
more than 21 and should include the President, the Past President, one (1)
elected members from each of the following management clusters: (1) grades I-
II, (2) grades III - V, (3) grades VI - VII, (4) grade IX and one
representative

Article V Section 3A
(in excess of the 21 Executive Council limit)

Article V Section 3B
Add the following as a second paragraph: The President-Elect of each Unit
should attend, as a non-voting member, at least two MAT Executive Council
meetings per year.

Article V Section 4
Cluster Representatives will not be elected to more than two consecutive terms.

Article V Section 8
A quorum for transaction of business shall demand a minimum of eight
(8)

Article VII Section 2
ƒone member for each of the clusters

Article VII Section 4
The names of the committee shall be changed to read - Grievance/Collaborative
Resolution Committee

A Grievance/Collaborative Resolution Committee which will act...

The Resource/By-Laws Committee was requested to review the following:

Article II
Include language in the MAT Executive Council Vision, Mission and Goals to
reflect MCCCD's current philosophy regarding the concept of "Learning" as a
guideline for all activities.

Article V Section 2:
Review the cluster groups because grades X and XI have been eliminated leaving
only one grade in Cluster 4.

Resolve communication issue between Cluster Representative and the members in
the cluster.

Should Cluster representatives be eliminated and the members-at-large category
expanded?

Article V Section 4:
Review the terms of office.

Article VI. Treasurer
Add language that the MAT Executive Council checking account(s) or OGF
account(s) should be audited a minimum of once per year.

Article VII Section 2
Revise according to the new MAT policy manual language.

Other areas:
Add language regarding MAT Executive Council member attendance where
appropriate.

Review all committees and see which need to be added to the By-Laws

Add timelines to the By-Laws regarding annual elections and other date
sensitive activities.

Identify duties of the Review/Recommendations/Statistics Committee.

Review of Committee functions and assignments

Membership on committees will be finalized at the August MAT Executive Council
meeting. Committee members will be listed on the MAT Website.

MAT Executive Council Committees:
Standing Committees

GRIEVANCE AND COLLABORATION COMMITTEE
Members: Sharon Blanton - Chair Cheryl Crutcher, Ann Marie Kissel

MEET AND CONFER COMMITTEE
Discussed membership language. It was decided that the reference to cluster
representation did not mean the Committee member had to be a MAT Executive
Council member but could be a MAT Organization Member.

Two concerns expressed were continuity and negotiation training.

Members: Sharon Blanton - Chair - Bill Mathis - Shirley Green - Rodney
Holmes - Ann Barrett - Angie Montano

NOMINATING AND AWARDS COMMITTEE
The Committee will meet immediately to complete the elections for the Cluster
Representatives.

Members: Rick Sheets - Chair - Bill Mathis

PROFESSIONAL GROWTH/SABBATICAL LEAVE COMMITTEE:
The committee was asked to review Professional Growth/Sabbatical Leave
categories and guidelines.

A discussion of members led to the following interpretation of membership As:
The Committee is open to MAT Employee Organization members who are not on the
MAT Executive Council but there must be at least three MAT Executive Council
members on the Committee

Members: Emma Walters - Chair - Mary Lou Mosley - Jule Kuhn -
Angie Montano - Shirley Green

Other Committees:

ACTIVITIES PLANNING COMMITTEE
Members: Ann Barrett, Chair - Angie Montano - Co-Chair - Rick Sheets

DIALOGUE WITH THE CHANCELLOR
Members: Shirley Green, Chair - Ann Marie Kissel - Sharon Blanton - Jule Kuhn

RESOURCES AND BY-LAWS COMMITTEE
Members: Emma Walters - Chair

MCCCD MAT District Committee Representation

CHANCELLOR'S FINANCIAL ADVISORY COMMITTEE
Member: Ann Barrett - Patti Johnson Alternate: Sharon Blanton, Rick Sheets

COMMON POLICIES (Dr. Waechter convenes as needed)
Some one from the Meet and Confer Committee will be appointed by the President
if the Common Policies Committee is convened.

EMPLOYEE BENEFITS AND ADVISORY COMMITTEE
Members: Sue Tavokoli

HUMAN RESOURCES COMMITTEE
Someone from the Grievance/Collaborative Resolution Committee will attend.

FLEXTIME COMMITTEE (DELETED)

LEARNER CENTERED SERVICES COMMITTEE (DELETED)

QQEC (DELETED)

WOMEN'S LEADERSHIP GROUPS (STATUS UNKNOWNS)

Old and New Business

Secretarial help:
The initial discussion regarded the amount of money to be spent. Ann Barrett
moved that Sharon be authorized to spend the money as needed. The motion was
seconded by Jule Kuhn.

There was a secondary discussion regarding the tasks the secretary should
perform. Mary Frederick moved that the committee composed of Sharon Blanton,
Rick Sheets and Mat Executive Council Secretary identify the tasks. The motion
was seconded by Angie Montano.

MAT Executive Council Calendar
Sharon Blanton presented a Meeting Calendar which will be posted on the MAT
Website.
Meetings will take place on the second Wednesday of each month from 9:30am to
12:00pm in the Maricopa Room at the District Office.

Meeting Calendar:
Aug. 12
Sept. 9
Oct. 14
Nov. 4*
Dec. 9
Jan. 13
Feb. 10
Mar. 10
Apr. 14
Apr. 16 (MAT Spring Conference)
May 12
June (Annual Retreat June 9th and 10th)

It was also suggested that a Calendar of Events be created.

Sharon Blanton requested all 1997/98 Committee Chairs to submit an end of year
report. She will create a format for the reports.

Shirley Green will be requesting that the revised MAT Policy Manual be printed
as soon as possible.

Both Sharon Blanton and Shirley Green will attend the September Governing Board
Meeting. Shirley will give the 1997/98 year end report and introduce Sharon as
the new MAT Executive Council President.

Sharon Blanton has set up a new Website for MAT. It will have a MAT Executive
Council page and a page for each Unit. It will also include the job
descriptions of the MAT Executive Council.

A discussion of budget planning and membership was tabled for the next meeting.

(Submitted by Ann Barrett - Revised August 12, 1998)


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