Site Path: MCCCD MAT Home--MAT Exec. Council Meeting Minutes Archive--1995/1996 Archives--5/8/96 Minutes

MAT Executive Council Meeting
May 8, 1996, 9:30 AM
District Office, Maricopa Room

Members Present
	
	Carol Wilson, RSCC	         Maridel Chase, GWCC
	Mary Lou Mosley, PVCC	Sue Starrfield, SMCC
	Cookie Horne, GCC	         Sue Tavakoli, DSSC
	Raul Monreal, PVCC	        Renee Rodgers-Barstack, DSSC	
	Louise Gacioch, DSSC	     Patti Johnson, CGCC
	Suzanne Aragoni, CGCC


Call To Order
Sue Starrfield (for President Harris) called the meeting to order 
at 9:35 a.m.

Approval of April 10, 1996 Minutes
It was moved (RMonreal) and seconded (MLMosley) to accept the April
10, 1996 minutes as amended:
  1.  Under New Business:  Third line starting with "Bruce was asked..." 
      was changed to "Bruce will be asked...."
  2.  Under College Liaison Reports, SCC: report has been changed
      to:  "MAT is hosting an annual picnic on April 19 for the 
      staff employee groups.  The SCC Women Managers Leadership Group
      tries to meet on a monthly basis for breakfast."
Motion passed.

MAT District Committee Reports
LCS Steering Committee, Renee Rodgers-Barstack
See attached report.

Women's Leadership Group
There will be a Women's Leadership social on Thursday, June 6 at Linda 
Rosenthal's home from 5:30 - 7:30 p.m.

Employee Benefits Advisory Committee, Mary Lou Mosley
Approved TSA companies are being contacted to see what kinds of workshops 
on financial planning they could provide.  The bid process for long term care 
starts in June/July. 

MAT Standing Committee Reports
Nominating and Awards, Sue Starrfield
The following representatives have been elected:  
   Cluster I   - Sue Starrfield, SMCC
   Cluster II  - Donna Preston, SCC
   Cluster IV  - Alberto Sanchez, GCC

Professional Growth, Mary Lou Mosley
As piloted last spring, MAT members may once again apply for additional 
tuition reimbursement funds if their tuition costs were higher than the ASU 
rate.  Members must submit a new tuition reimbursement form by June 5, 1996.
Sabbatical requests for Spring 1997 must be submitted by June 1, 1996.  There
still is money available for June 1996 professional growth activities.
Sue Tavakoli will find out if professional growth funds carry forward. 

Meet and Confer, Sue Starrfield 
Regarding salary, a 2 percent COLA plus a step has been presented to the Board 
for approval.   Negotiatons continue on other items and should be completed
by July 1, 1996.

MAT Other Committee Reports
Dialogue with the Chancellor, Raul Monreal
At the initial meeting, the Chancellor provided the following information:
  *  There would be no tuition increase.
  *  Another bond issue will not be addressed until the current one is
     completed.
  *  He has no desire to make colleges into universities.
  *  MCCCD is looking at changing demographics and different scenarios
     to determine the district's future.
  *  How can we address the concern that a lot of people in society are
     not making it at all?
  *  The district needs to continue to review all traditional methods
     and be trained to acquire the capacity to change.
The April 24th Dialogue was cancelled.  Future Dialogues are scheduled for May 
22 and June 26 at 3 p.m. in the Chancellor's conference room.
Suggested Dialogue topics include:
  *  Chancellor's thoughts on the reorganization of MAT Employee Group
  *  What are his views on what is occurring in Miami-Dade?
  *  How does he envision college leadership of the future?
  *  Thoughts on the effect of policy governance on management issues
  *  Are we moving away from policy manuals for all employee groups?

Treasurer's Report, Raul Monreal
The MCCCD MAT Treasurer's Annual Report (July 1, 1995 to June 30, 1996) was 
distributed.  The current checking account balance is $3,176.87; the current
savings account balance is $4,788.28.

MAT Award Recipients will receive $20 contributions to their unit scholarship 
funds which will be made by June 30, 1996.

The 1995-96 district dues submitted by GCC will be returned to the college to
be put in their account since they are the only campus to send in the dues.
Dues will be collected district-wide next year.

It was moved (MLMosley) and seconded (MChase) to accept the Treasurer's report.
Motion passed.

All MAT members are encouraged to donate time to compassionate leave.  Each 
member may give up to two hours either from vacation or sick leave.  This may 
be done up until the end of May; forms were included in this year's benefit
packets and/or may be obtained from the Benefits Office.

Old Business
MAT Retreat
The June 12, 1996 meeting will serve as a MAT Executive Council retreat for 
both new and old Council members.  It will be from 8 a.m. - 1 p.m. in the
Maricopa Room at the District Office.  Lunch will be provided.  Sue Tavakoli 
will take care of luncheon arrangements.

All Committee Chairs should bring enough copies of their annual written report 
to distribute at the meeting.  Reports should address the following items:
  *  Committee membership, designated Chair
  *  Committee responsibilities
  *  Funding (if applicable)
  *  Accomplishments/Goals This Year
  *  Recommendations for Next Year

Things To Accomplish Prior To Next Council Meeting on June 12
Committee Chairs complete annual Committee Reports and be ready to present at
the June 12th meeting.  New unit and cluster representatives be invited to
attend the meeting.  Those members leaving the council provide incoming members
with any transitional materials or information they may require.

College Liaison Reports
DSSC	New officers have been elected; Jody Labenz is the new DSSC President.
	There will be an Employee Appreciation Celebration sponsored by DSSC 
	MAT on May 22 between 3 and 4 p.m. in the Employee Lounge. 	

Adjournment
The meeting was adjourned at 11:10 a.m.

Respectfully submitted by,

Renee Rodgers-Barstack
Secretary, MAT Executive Council 

MCCCD MAT Executive Council
LCS Steering Team
Status Report
May 8, 1996

Submitted by Renee Rodgers-Barstack
As reported to LCS Steering Team, May 6, 1996

Organizational Analysis Plan for Other Cycles
Proposed Timeline
May 15 		      Learning Plan Development (LPD) under current analysis 
	              with four of the eight Scheduling cycles completed. 
May 15 - June  	      Employment Cycle Completion (all three cycles)
June 3 		      Financial Aid facilitated focus group discussions with 
                      Buzzeo
June 13 - August 1    Buzzeo validation sessions with C-TAG, LPD, SPCE,
	              Employment and traditional cycles.
July 1                Financial Aid completes four of their eight cycles.
September	      Design Review
April 1997 	      Version 1 is available.
November 1997         All other eight colleges will begin roll-out.

Common Student ID Cards
CEC and CDEC endorsed the concept of an "all-in-one" identification card.  
MCCCD is currently working with ASU and vendors to investigate the possibility
of a single post-secondary education card.

AEST Meeting Report
Phoenix College and Glendale Community College have been recommended as initial
implementation (not "pilot") sites.  Both colleges will need to collaborate as
one team with district support.  This will require a district implementation
team, as well.

By May 10, chairs of campus implementation teams will be appointed by each
college president.  (Chairs will need at least a 50 percent time commitment for
this task.) Representatives will be appointed by Dr. de los Santos and Dr.
Glasper to serve on the LCS Implementation Team.

There has been discussion in support of the idea that representatives from 
other campuses participate actively on the implementation teams at the two 
initial sites.

Proposed "Floating" Timeline  (Revised May 6, 1996.)
May 1  		Decision on criteria recommendation
May 10 		Chairs of campus implementation teams are appointed by 
		Presidents (and Vice Chancellors for district).
May 13  	Facilitated Functional Focus Groups begin meeting with Buzzeo.
May 15  	LCS Design/Rules Analysis begins.
		Initial meeting with chairs of all implementation teams.
May 30  	Campus implementation teams for initial sites are selected and 
		begin meeting.
June 15 	Space for campus network infrastructure identified and 
		committed for at least the pilot sites.
June 19 	Kick-off workshop for all implementation team members
June 30 	Check point for Organizational Templates, Roles Analysis and
		Conversion
July 17 	Initial sites college implementation teams complete high level
		college implementation plan.
July 31 	Follow-up workshop for implementation teams
August 15	Review progress of network infrastructure installation and
		campus plans.

Campus implementation teams will probably have 8 to 12 members who will be more
or less dedicated for several months.  They will be responsible for all
"Apollo-related" activities on each campus - not just the implementation of
LCS software applications.

The high level implementation plans are really an outline of all the activities
that must take place on the campus for all Apollo-related activities.  Such
plans will include:  preparations necessary for the network infrastructure;
overseeing the installation of network and desktop hardware; design and
implementation of the organizational change necessary for LCS; developing 
campus-specific documentation and training, etc.

What about "policy issues" (things that will have to change district-wide in
order to move forward)?   Renewal Analysts are pulling together those issues
identified by cycle teams into a joint white paper.  Those issues will be
presented to the LCS Steering Team for input and will be an agenda item at the
next meeting.