Site Path: MCCCD MAT Home--MAT Exec. Council Meeting Minutes Archive--1995/1996 Archives--2/14/96 Minutes

MAT Executive Council Meeting
February 14, 1996, 9:30 AM
District Office, Maricopa Room

Members Present:
	Henrietta Harris, SMCC		           Barbara Thelander, MCC
	Sharon Blanton, SCC		               Maridel Chase, GWCC
	Joe Ochap, EMCCC		               Gail Mee, MCC
	Renee Rodgers-Barstack, DSSC	   Bruce Dickson, MCC
	Cookie Horne, GCC		                Sue Starrfield, SMCC
	Karen Perna, RSCC		               Nancy Markowski, PVCC
	Mary Lou Mosley, PVCC		       Cathy Urbanski, CGCC
	Raul Sandoval. PC	


Call To Order
President Harris called the meeting to order at 9:35 a.m.

Approval of January 10, 1996 Minutes
Deferred until March 6, 1996 meeting

MAT District Committee Reports
Chancellor's Financial Advisory Council, Henrietta Harris
Recent discussion items have included:  
*  1996-97 budget 
   CFAC approved the bond building requests for most of the campuses to
   send	on to CDEC.  Regarding the remodeling costs the Administrative
   Deans are doing an excellent job bringing forth and working within 
   the formula for new buildings.
*  remodeling costs (for MCC and CGCC) at Williams Air Force Base 
*  whether MCCCD will have a tuition increase
   We don't know what legislation is going to do on property tax and 
   it could have a major impact on us with 60 percent of our revenue coming    
   from property taxes.   At this point CFAC is holding its options open.     
   An Ad Hoc subcommittee of CFAC is studying this and will bring some    
   specific recommendations to CFAC. MCCCD is also moving forward diligently 
   with its foundation efforts to provide more scholarships for students.

Common Policies, Henrietta Harris    No action as of yet.

Human Resources Committee, Harvey Blanshan   No report.

LCS Steering and Organizational Analysis Team Committees, Renee Barstack
Renee distributed an LCS Status Report which included the new LCS 
Steering Team Roles, the LCS Leadership Team Definition, Major Learner
Center System Cycle Relationships, LCS Cycle Model Descriptions; LCS 
Cycle Team Members, and a draft of the Apollo Master Timeline.
*  Status Report on where LCS is at the moment:
   LCS is dealing with three inter-related variables: schedule,
   resources, and scope.  Since there are no more resources available, 
   LCS is reducing the current scope of the project to finish 
   innovation and begin the technology design.  All the functionality 
   that the cycle teams have defined by March 31 will be incorporated 
   into the first design phase.
   All cycles cannot be moved forward simultaneously, so the challenge
   is to determine how to sequence the innovative cycles for technology
   design.  Innovated cycles that don't have an organizational change 
   could be one of the first to enter technology design.  Site strategy
   (how to pilot the designs/processes) is also being addressed.  

   The original LCS Steering Team and the Organizational Analysis Team
   have merged to become the new LCS Steering Team (LCS-ST).  This
   joins the process side and the organizational side of Apollo as the
   project moves forward.  LCS-ST members include:
	Bob Bendotti, PVCC		Gordon Benson, MCC
	Don Campbell, Gov Bd		D. Ryan Carstens, RSCC
	John Cordova, SMCC		Arthur DeCabooter, SCC
	Alice Estrada, GCC		Phillip Gibbs, RSCC
	Rufus Glasper, DSSC		Sam Harris, DSSC
	Cathy Hart, SMCC		Kathie Hawkins, SMCC
	Vic Jackson, CGC		Dianne Johns, DSSC
	Spencer Johnson, PVCC		Scott Kozak, PSA/GCC
	James Moore, PC			Barbara Poe, RSCC
	Ken Pollock, DSSC		Carl Samuels, Faculty/GCC
	Donna Schober, DSSC		Fred Stahl, PVCC
	Judy Taussig, MCC		Shirley Terrell, DSSC
	William Waechter, DSSC		David Weaver, CGCC
	Johnette Williams, GCC		Irene Wright, DSSC
	Katie Ranes, ASU		Renee Barstack, MAT/DSSC
	Doug Bullock, CGCC

The LCS Steering Team roles include:
*  Identify strategies and communicate solutions that address
   opportunities for and barriers to innovative ideas and team
   progress.
*  Identify strategies for dealing with the anticipated effects of LCS (on    
   people, process, organization, technology and budget) and communicate those 
   effects and get feedback.
*  Provide input to content and assure quality to maintain LCS vision and 
   to manage scope.
*  Recommend design and implementation strategies for new organizational 
   structure and function.
*  Provide recommendations to resolve conflict among processes or cycles.
*  Determine and recommend priorities regarding content and resources 
   related to LCS.
*  Provide recommendations to the Apollo Executive Steering Team.
*  Communicate with constituencies.
	
QQEC, Cheryl Kubasch
No report.  Sue Starrfield will find out if the group is still active.

Women's Leadership Group, Barbara Thelander
Nonie Benard is still seeking a co-chair.  The next meeting is 
Wednesday, February 21 at noon with a tour of Temple Beth Israel 
following.

Employee Benefits Advisory Committee, Mary Lou Mosley
Blue Cross, Blue Shield (BC/BS) gave their six month report this week. 
The kinds of usage MCCCD members have had are well within the range of 
average usage which helps with potential increases.  BC/BS is exploring
the development of centers for excellence which would include an 
orthopedic clinic, etc.
*  MCCCD user complaints have mainly centered on not being able to find
   doctors.  There are 775 physicians listed with BC/BS; of those, 44 
   are not taking new patients.
*  The Health Risk Assessment which is part of the MCCCD benefit plan 
   is scheduled for April.
*  Forty percent of the full-time MCCCD employees participated in flu
   shots; some campuses even included students at a reduced cost.
*  Issues the committee will be examining for the future include 
   readdresssing free tuition for employees and making recommendations
   to the State Board; financial planning assistance; vacation buy-out 
   options; long term care (there is money available to do a bid 
   process and see what is out there re: long term care).
*  BC/BS reported that many of the questions and concerns they have
   to deal with are because
   1.  Being new members, people don't know the plan.
   2.  In some cases, the doctors offices don't know the plan real well        
       (and may refer to a physician or lab that is not covered by BC/BS).
*  If anyone has any questions and/or concerns, please call the benefits 
   office which is working very closely with BC/BS.

MAT Standing Committee Reports
Grievance, Harvey Blanshan   No report.
	
Meet and Confer, Henrietta Harris
The committee is currently reviewing the policy manual page by page, 
looking at language changes and researching some of the issues that 
are not clear. The issue of reassignment of faculty directly into MAT 
has been researched and addressed.  A question was brought up 
regarding the reassignment of PSA to MAT; is this addressed under 
common policies or is it an issue we should consider separately?  It 
is costing the district money to go through the hiring  process when 
in some cases reassignment is appropriate.  Since this impacts PSA, 
they would be the appropriate requester of any language change. 
Interchange among the various employee groups would seem beneficial so 
all parties are included in the discussion of items that may affect 
them.  Is the issue of transfer from MAT to faculty being reviewed at
all?  We need to look at the process to determine how successful it is
in getting MAT personnel transferred to faculty. No other issues have 
been brought up in the meet and confer process at this time.

Nominating/Awards, Sue Starrfield
There is still no candidate for president-elect.  A potential  
candidate will discuss the commitment with administration and get back 
to Sue.  Elections are scheduled for March for representatives for 
Clusters 1, 2, 3, and 4. 

Professional Growth, Mary Lou Mosley
Mary Lou will contact Dr. Waechter to see if we may have someone from 
the budget/controller office sit on the Professional Growth Committee 
again.  We are now seeing the impact of not having them on the 
committee over the past two years.  In the meantime, Gail Mee will do 
some statistical reports to provide us with handle on what has been 
requested; by college; tuition vs. activity; etc.

There are still some funds available.  A great many requests were 
funded this month.  If there is a significant amount of money left over
this year, the committee will discuss increasing the amount per 
individual.  

The deadline for submitting sabbatical requests for the Spring 
1997 is June 1, 1996.  There was not enough money to fund all the 
sabbatical requests for the 1996 Fall semester, so some of the requests 
are being funded at a reduced amount.  Sabbatical information is 
reported when the sabbatical has been awarded and accepted by the 
employee.  Three sabbaticals have been recommended (two are at a 
reduced amount due to lack of funds -- six month requests have been 
reduced to four months). Nothing is official until it goes to the 
Governing Board in March and they approve the awards and the employees 
accept. 

MAT Other Committee Reports
Dialogue with the Chancellor, Raul Monreal  No report. 

Resources/By-Laws, Sharon Blanton
By-laws have been reviewed.  There are no areas of concern or issues 
that need to be readdressed at this time.

Review/Recommendations/Statistics, Nancy Markowski   No report.

Treasurer's Report, Raul Monreal
No report.  President Harris will contact Raul regarding a meeting of 
the Ad Hoc Financial Committee prior to the March Executive Council 
meeting.

Old Business
Ad Hoc Committee on Meet and Confer, Henrietta Harris
This committee may be deleted.
 
District Employee Groups Update, Henrietta Harris
This group is still trying to get together and meet.   President 
Harris has been talking informally with the various groups regarding 
common issues. 

Ad Hoc Finance Committee, Raul Monreal    No report.

Requirements for Time Keeping
Cathy Urbanski asked if anyone brought in a form for absence reporting.
A number of campus representatives volunteered to share forms at the 
last meeting.  Please send forms to Executive Council members.  There 
is still some confusion about how this is handled as of January 1996.  
Dianne Johns or Dr. Waechter will be asked to attend the next meeting 
to clarify the requirements.

Things To Accomplish Prior to Next Council Meeting on March 6
*  SStarrfield will find out if the QQEC is still active.
*  Look at the MAT transferring to Faculty process to determine how
   successful it is.
*  Seek candidates for President-Elect.
*  Seek candidates for Cluster representatives.
*  MLMosley will contact Dr. Waechter about getting someone from the
   budget/controller office to sit on the Professional Growth Committee.
*  GMee will prepare some statistical reports regarding professional
   growth funds (what is being requested; requests by colleges; tuition
   vs. activity requests).
*  HHarris will contact Raul Monreal regarding a meeting of the Ad Hoc
   Financial Committee.
*  Bring copies of forms used for absence reporting,

College Liaison Reports
CGCC  	MAT meets February 16 for breakfast and a presentation by
 	John Schroeder on Apollo.
EMCCC   MAT is heavily involved in the accreditation processes.  They 
	participated in a leadership council retreat at Provost Lopez's 
	home which resulted in a rich interchange of ideas and 
	information and a discussion of their strategic plan as it ties
	to accreditation.          	
GCC     MAT met in December for an overview of what is going on 
	throughout the district.  Campus employee group presidents 
	have been meeting and finding their dialogue beneficial.  GCC's new 
	president has set up an advisory committee which meets every 
	Monday from 1:30 - 4:30 p.m.  The MAT group contributed money to 
	the campus foundation for student scholarships.
MCC     The campus Institutional Effectiveness Committee includes 
	employee group leadership and they meet once or twice a month.  
	Employee group leaders also  serve on the budget committee.  
	MCC MAT meetings focus on meet and confer issues and reports on
 	the state of the college. Ron Edder will be joining MCC 
	as administrative dean in May; Jim Mancuso (faculty) is the 
	dean of instruction until the end of the year.  The MCC Budget 
	and Planning Committee is looking at developing a subcommittee 
	to address how to best communicate what's happening to the rest
 	of the campus community.  Bill Holt is now responsible for 
	Mesa's extended college and is having a half day retreat to 
	discuss "what is the extended college?"
PC      MAT had a retreat on February 29 at ASU Downtown. The focus 
	was on team building; self enrichment; technology and how it
 	helps you work smarter.   The PC President funded the event, 
	attended and gave a presentation on technology.  MAT has also
 	made scholarship contributions.
SCC     A meeting was called by the SCC President last week to bring 
	everyone up to date on college issues (construction; travel 
	problems).  Everyone was asked to talk about the one thing 
	they were most proud of this past year.  A MAT meeting is 
	scheduled next week with a sexual harassment presentation
	by faculty.
SMCC    MAT is currently determining how to spend their funds for 
	scholarships and recognition.  SMCC will be celebrating their 
	15th anniversary this year.

Adjournment
The meeting adjourned at 11 a.m.                        

	NEXT MEETING:  March 6, 1996  (Note we are meeting
        a week earlier in March due to Spring vacation.)