MAT Executive Council Meeting
November 15, 2001
District Office, Hollerith Rm. #442, 2:00-4:00 pm
  
Minutes
  
I
 CALL TO ORDER  
Opening was delayed ten minutes until sufficient for a quorum appeared (25% of the membership).  
II
 GROUND RULES  
Be Respectful and Have Fun  
III
 ATTENDANCE  
Attendaence sheet was passed around. See the attendance table below.  
IV
 APPROVAL OF MINUTES
  
A. September 20, 2001 Minutes; moved, seconded, and approved.
B. October 18, 2001 Minutes; moved seconded, and approved.		  
V
 TREASURER'S REPORT
  
  As of 9/30/01, balances are:  

Fund 1
MAT Professional Growth Funds $483,800
MAT Conference Account 20,000
MAT Reassigned Time 33,739
Carry forward Available $537,539
Fund 9
MAT dues Account $ 19,109
Refer to the handout for further information.

  
VI
 MEC COMMITTEE REPORT
  
  A. Activity Planning
  
 

a) 2002 Conference- and Executive Council decided upon a full day conference.
b) April 5th is the first preference.
  2. New Employee Orientation
a) Report on plans from unit presidents		  
 
  1. CG -Orientation has been held.
  2. DO - no report
  3. EM - no report
  4. GW - no report
  5. GC - no report
  6. MC - no report
  7. PV - Has a mandatory new employee orientation for the first day on campus; as well as a mentoring team-up with a seasoned employee.
  8. PC - Has a campus-wide, new employee orientation
  9. RS - Has instituted a personal face-to-face welcome.
  10. SC - The College is putting a mentoring program in place for all employees and until this is off the ground MAT members will be teaming up with new members and serve as a mentor.
  11. SM - no report
 
B. Collaborative Policy Development - CPD
CPD gave its presentation to the Governing Board on Nov. 6th. There were four requests: cola, step, increase in professional growth funds, and anniversary step for those who have passed their 10-year. Sharon Blanton sent the presentation and the report to the MAT membership. This will posted to the web.
C. Grievance/Collaborative Resolution - no report
D. Nominating/Awards
  1. Motioned, seconded and approved to purchase 400 mugs @ $2.50, or spend up to $1200, to be used for member recognition.
  2. In the spring, nominations will open for 2 of the 3 cluster representatives.
 
E. Professional Growth - PG
The PG tuition and activity forms and instructions are being updated; the award follow-up system is being revamped.
F. Resources/By-Laws
No report
  
VII
 DISTRICT COMMITTEE REPORTS  
A. Employee Benefits Advisory - EBAC
A 100% base was requested of the Governing Board.
B. Financial Advisory Council - FAC
A 4% state cut translates into 3/8 of 1% cut per unit.
C. Women's Leadership Group/American Association of Women in CC
There will be a December 10th Holiday Event.
D. Strategic Planning Advisory Council
No report
VIII
 OLD BUSINESS
  
A. Reviews Policy Manual by Legal Counsel
Ann Barrett will solicit bids re: having the MAT policy reviewed by outside legal counsel.
B. Reclassification Project
There were a total of 11 proposals submitted and 4 were interviewed. The first phase of the interview process was done on Nov. 2nd.
C. President-Elect Vacancy
Rescheduled for the next meeting.
D. Member-at-Large Vacancy
Motioned, seconded, and approved to accept Lori O'Brien as Member-at-Large.
E. Diversity Committee
Representative for MAT is Jeanne Lombardo, RIO.		  
F. Leadership Breakfast
Motioned, seconded, and approved that the following MAT employees accepted for the Leadership Breakfast committee:
 

a) Emily Weinacker
b) Janet Price
c) Norm Godin
d) JoAnn Caufield
e) Sandy Mares

  
IX
 NEW BUSINESS
  

A. Motioned, seconded, and approved to change the meeting day from Thursday to Tuesday
From To

Feb 21 Feb 19
Mar 21 Mar 19
Apr 18 Apr 16
  B. Added to New Business  
  1. Jan Binder will request MAT office space at the District from Phil Randolph.
  2. Add to the February Agenda, a vote item for the MAT support position.
  3. Develop a post conference survey to track satisfaction of event, location, speaker, etc. This will assist in planning future events. The responsibility is to be assigned at the February meeting.
  4. The upcoming Bond request is approximately $800,000,000. It is suggested that a Bond Committee of 3-5 persons with a long-term commitment be formed to meet 4 times a year. Their charge is to research and report, and to help others understand the bond.
X
 STUDENT INFORMATION SYSTEM PRESENTATION
  
Jim Devere gave a presentation on the new SIS that is being implemented in stages. See handout.
XI
 ADJOURN
  
Meeting was adjourned at 4:10.  
   
   
ATTENDANCE TABLE  
FIRST NAME
LAST NAME
POSITION/UNIT
ATTENDANCE
Ann Barrett Past President MCC
Present
Jan Binder President, & SCC President
Present
Sharon Blanton Member-at-Large, SCC
Unable to attend
JoAnn Caulfield PVCC President
Present
Zhara Dean Cluster II Rep. SCC
Present
Rick DeGraw Cluster III Rep. DO
On leave
Herman Gonzales GCC-Past President
Unable to attend
Marina E. Gorton Member-at-Large, RIO
Present
Crystle Hall Cluster I Rep. PV
Unable to attend
Dee Jacobs Treasurer DO
Present
Sue Kater GWCC President
Present
Rick Kemp RIO President
Present
Randy Kimmens GCC President
Unable to attend
Suzanne Martin Member-at-Large, DO
Present
Polly Millert EMCC Presiden
Unable to attend
Angie Montano SMCC President
Unable to attend
Janet Price DO President
Unable to attend
Sara Rassas CGCC President
Present
Ingrid Trott MAT Admin Assist
Present
Emma Walters Member-at-Large, SCC
On leave
Emily Weinacker Member-at-Large, DO
Unable to attend
Johnice Wilkins MCC President
Present
     
GUESTS
    
Jim Devere DSSC ITS - SIS Presentation
Present