A regular meeting of the MAT Executive Council was held on October 24, 2000. The meeting was called to order by Ann Barrett at 2:00 pm.

Those attending: Ann Barrett, Anne Williams, Barbara Yancy, Bill Coppola, Chrystle Hall, Dee Jacobs, Denise Bruce, Emily Weinacker, Emma Walters, Herman Gonzalez, Jan Binder, Joann Caufield, Johnice Wilkins, Michael Springer, Rick DeGraw, Sandra Mares, Sharon Blanton, Sue Kater, Suzanne Martin, Tim Keefe.

Policy Manual Changes:

Sue Kater reported that there are several policies and procedures outlined in the policy manual that do not match current practices. For instance, the policy manual indicates that all sabbaticals need the Vice Chancellor approval. However, Dr. Waechter changed the process instructing the committee to refer recommendations directly to employment for verification. It was suggested that all MAT EXEC read the policy manual and review for mismatches between language and practice. These should be reported to Sue Kater for possible inclusion in policy language changes.

Professional Growth Workshops:

Emma Walters reported that nearly 30 people have signed up for the MAT Professional Growth workshops scheduled for Thursday, October 26. The workshops will be held in Room 2B at Rio.
A list of attendees was passed on.

Summer Conference:

Emily Weinacker provided a report on the MAT Conference. The budget as presented and approved (see below). In addition, discussion on possible site to include: WigWam, Biltmore, and Orange Tree. The MEC indicated a desire to check out the Ritz, Embassy Suites, Marriot, and other hotels that might be more centrally located. There was some discussion on whether the dates could be changed. The MEC gave leeway to the site selection committee to select the site and date for the conference.

Meet and Confer Team Conflict Resolution:

There was extensive discussion on the nature and resolution of the difficulties presented by the Meet and Confer Team.

Recommendations made by the MEC:

• Every MAT Executive Council Officer and Committee Chair should read, understand, and follow the Bylaws.
• All committees should come up with guidelines, processes, and planning procedures and present these to MEC as outlined in the Bylaws.
• Committee decisions affecting MAT, the MEC, or the committee should be made by the committee.
• Parliamentary procedure should be instituted for all MAT meetings. (Note: It is the president elect's job description outlined in the bylaws to monitor this).

Questions to be answered by the M&C team in it's structure, procedures, guidelines:

• What processes to be used to introduce new issues for M&C consideration?
• How is the negotiating team established? Who should serve on the team?
• How do we handle perceptions of Conflict of Interest?
• How is the chair of M&C established?

Motions Approved:

1. MAT Summer Conference Budget

The MAT budget for the conference will be:

   $13,000 for site, food, and AV
   $6,000 for speakers
   $1,000 for incidentals (nametags, folders, etc)

Any deviations from this budget will be brought to MEC.

2. Use of Parliamentary Procedure:

It was moved, seconded, and approved that Parliamentary Procedure be used in all future MEC meetings to facilitate communication and decision making.

3. MAT Bylaws:

It was moved, seconded, and approved that all MEC and committee members read the MAT Bylaws and adjust practices and procedures to reflect the Bylaws or make recommendations for changes.

4. M&C Conflict Resolution:

It was moved, seconded, and approved that the M&C team meet to outline team guidelines, processes, and roles amongst themselves. This framework will be presented to the MEC at the November meeting.

The meeting was adjourned at 4:15 PM.

Minutes approved at the 11/28/00 meeting of the MAT Executive Council.
Posted 12/19/00.