A regular meeting of the MAT Executive Council was called to order by Ann Barrett at 2:06pm.

Those attending: Johnice Wilkins, Anne Williams, Herman Gonzales, Emily Weinacker, Dee Jacobs, Chrystle Hall, Rick Kemp, Sandra Mares, Sharon Blanton, Barbara Yancy, Michael Springer, Mike Murphy, Jan Binder, Rick DeGraw, Suzanne Martin.

GROUND RULES

• Meetings will start on time.
• Meetings will end on time.
• Everybody must be respectful of the opinions of others.
• A topic must be "finished" before moving on.
• What is said remains in the room.
• Have fun.

APPROVAL OF MINUTES 11/28/00

ACTION ITEM: The minutes were approved by consensus.

BOARD REPORTS

President's Report

• MAT "Evaluation Planning Meeting" document was distributed.
• MAT web site was shown in its new location.

Treasurer's Report

• No Report was available. Although MEC budget report has been changed to a quarterly report, the Professional Growth Budget report should continue to be monthly

• Professional Growth Activity spending is not always filed to the proper account. Colleges are not being reimbursed by the MEC Professional Growth account because the expenditure is not being transferred back to the Professional Growth Account
• Dee Jacobs, Barbara Yancy and Herman Gonzales will work on streamlining the process by which Professional Growth Activity money is processed. The current process places the responsibility with the individual requesting the funds.

MEC COMMITTEE REPORTS

Activity Committee

• Conference report was presented and discussed.

ACTION ITEM: The conference committee requested permission from the MEC to transfer $250 within the conference budget.

MOTION: The conference committee will have control of fund movement within the conference budget.

ACTION: This motion was approved by consensus.

ACTION ITEM: An additional $500 was requested to pay one of the speakers an honorarium.

Recommendations:

• The conference budget should be spent entirely before any additional funds are requested.
• Additional funds should be requested through Professional Growth.
  • The conference budget for 2002 should be expanded from $21,000 to $23,000 due to increased cost of speakers and the addition of a fourth set of break out sessions.
  • It was suggested that someone wishing to speak on TSAs and investing in TSAs. The speaker would fill the open break-out session slot and probably speak for free.
  • Online registration for conference at campus meetings was suggested.

• New Member Reception information was presented. There are 11 new members. Reception will be held in the Governing Board room from 8:00am to 9:30am on Tuesday March 6. An overview of MAT will be given.

Membership Ad Hoc Committee

• Report was presented and discussed.
• Wording of the MCCCD logo will be revised to meet the new MCCCD publication guidelines. Graphic guides will also be distributed to each MAT unit president.

  MOTION: Purchase pins in time to be distributed at the conference to those who have pain district-wide dues for 2000-2001.

  ACTION: A vote was held. 11 were for and 4 were against.

• The "years" attachments will not be purchased.
• The membership cards are being prepared for camera ready.
• Dues for next year will not be collected at the conference.Dues for the current year will be collected

Resources and Bylaws

• The surveys to help in the re-writing of the main MAT position descriptions have been distributed.
• Two potential change to the by-laws was suggested:
  • Increase the MAT membership from 21 to 23 to continue to allow members-at-large to remain active.
  • Limit the number of roles per person to two per person (this will be put on a future agenda for discussion).
• Sabbatical and Professional Growth videos were made available to all Unit Presidents.

Grievance Committee

• A question about the process to follow during a grievance was put to the committee.

  Recommendations: The committee will issue the legal consultation funds by filing an OGF as a reimbursement to the employee, or when necessary, as a pre-pay. The allowance for the initial consultation fee should be capped at $200.

   

• The point of whether only dues paying members should have access to the legal consultation funds was discussed.
• A motion was made and then retracted where the grievance committee decided to come to the next meeting with a written statement of what they've decided.

  DISTRICT COMMITTEE REPORTS

  None

  UNFINISHED BUSINESS

  MAT Strategic Planning

  Action Items

   

  Action Item: (EBAC 12-12-00) It is recommended that workshops for MAT employees (similar to professional growth workshops) be provided to MAT employees with information on health insurance policies.

  Action Item: (EBAC 12-12-00) It is recommended that EBAC representatives visit the campuses to answer questions about health insurance policies from the MAT members.

  Action Item: (Unit Pres. SCC 12-12-00) It is requested that a speaker be scheduled to inform MEC regarding the practice of allocating benefits to non-faculty staff hired for less than six months and the discrepancy between the staff and faculty policy.

  NEW BUSINESS

  • Dr. Randolph and Dr. Leyba - MAT reclassification RFP
    • Dr. Randolph stated that he would like MAT to participate in collecting data relevant to the writing of the RFP, which will lead to a reclassification study and eventual reclassification. He wants enough input to make the study successful. The question by Dr. Randolph as, What do we want the consultant(s) to look at?
    • Successful bidder may be excluded from doing studies on other employee groups.
    • MAT will be the first employee group to be studied because it is the most complex. It is also the broadest group.
    • The Lindstrand Report was brought up. The report is based on interviews with people in different employee groups.
    • The fact that people get nervous about reclassification was mentioned.
  • General Discussion with MEC and Dr. Randolph
    • Whatever is done, job descriptions should change every three years.
    • Who will the people that the "consultants" speak with be?
    • Technology in a big issue at Glendale, Dr. Randolph was invited to attend a campus meeting there to see the concerns of MAT employees first hand.
    • Some people are overpaid while others are underpaid.
    • Performance-based compensation and mixed models were brought up.
    • There is a business "machine" associated with the district.
    • Industry vs. non-industry: how can two aspects be merged to create a successful organization.
    • Should MAT be 2 groups, or even 3 groups?
    • Who should consultants talk to? Functions, levels of governance, technology
    • Issue of there being no graduate level courses in some of the technologies (only certifications) was mentioned.
    • Should consider functions and degree on difficulty.
    • Will this address the problem of overpaid employees. We need to stop financially rewarding people for underworking.
    • What effect will this have on policy manuals? Who will be responsible for rewriting the policy manuals? Consultant with MAT's input or just MAT?
    • Results of study will be shared with MAT.
    • Communication is a key element of success.
    • How do we incorporate moving internal people into leadership positions outside then up the salary MCCCD shedule --Noel Levitts study.
    • The Governing Board is expecting to change.
    • Maricopa should be compared to other models.
    • No strict time frame for this project.
    • Should a sub-committee of MEC be established?
    • Dr. Leyba was asked to share a list of best practices.
    • Who will collected info be funneled through? To be decided.
    • Topics discussed are non-confidential.
  • MEC discussion only
    • MEC requested to see the final request to the Governing Board.
    • There was some concern about the way "Some Initial Thoughts" was presented. It should be stated that this document merely represents a brainstorming session.
    • Info should collected by Unit Presidents from campuses prior to March MEC meeting and emailed to Sharon Blanton. CPD will compile the info and present it to MEC at the March 27th meeting.
    • Everybody should move forward as a group.
    • MEC should strategize on MATs role.
    • MAT conference could be used as a test process.
    • It was implied that there was talk about splitting MAT.
    • Appeal process needs to be built in
    • Many technology people return to MCCCD after leaving.
    • Reclassification:
      • Unique responsibilities of functions must be looked at
      • Every job description must be looked at
      • HAY study was a classification and compensation study.
      • Consultant must understand the educational environment.
      • HAY study used a point system to score results and make placements

  PLUS-DELTA Not completed.

  The meeting was adjourned at 4:30pm.

  Minutes posted 03/26/01.